Access Orland Park Deed Records

Deed records for Orland Park properties are filed with the Cook County Clerk's Recordings Division, which has served as the recording office for all Cook County property documents since December 7, 2020. The Recordings Division at 118 N. Clark Street in Chicago holds all deeds, mortgages, and liens on record for Orland Park parcels.

The Recording Office for Orland Park Properties

The Cook County Clerk's Recordings Division at 118 N. Clark Street, Room 120, Chicago, IL 60602 is the office that holds all deed records for Orland Park. Phone is (312) 603-5050. Hours are Monday through Friday, 9:00 AM to 5:00 PM, last customer at 4:45 PM. The full website for recording services is at https://www.cookcountyclerkil.gov/recordings.

The Cook County Recorder of Deeds, which was previously a separate county office, merged into the County Clerk on December 7, 2020. That change consolidated all recording operations under one office. All prior records are still in the system and fully searchable. There was no disruption to access. Documents from before the merger appear in the same online portal as more recent ones.

Written questions about recording submissions, fees, or document status can be sent to recording.helpdesk@cookcountyil.gov. The help desk team handles routine questions from property owners, attorneys, and title professionals. For time-sensitive matters, calling (312) 603-5050 is more direct.

The image below shows the Cook County Clerk Recordings Division page, where all deed-related services for Orland Park are accessed.

This page provides access to the search portal, fee details, eRecording vendor information, and the Property Fraud Alert program that covers Orland Park parcels.

Searching Orland Park Deed Records Online

The free online search tool is at https://www.cookcountyclerkil.gov/recordings/search-recordings. Search by PIN, grantor name, grantee name, or document number. PIN searches are the most precise. Every Orland Park property has a PIN assigned by the Cook County Assessor.

Start with the PIN if you have it. If you only have a street address, find the PIN first using the Cook County Assessor's website. Enter the Orland Park address, and the Assessor's tool returns the PIN. Use that PIN in the Clerk's search to pull every document tied to the parcel. Results show the document type, recording date, and the names of the parties.

Grantor and grantee name searches let you look up documents by party name. This is useful for chain-of-title work when you know prior owners but not the PIN. Narrow results with document type and date range filters. No account is needed and the search is free. Viewing document details is free; certified copies require a separate order.

Certified copies are available as downloadable e-certified documents or as paper copies ordered at the counter or by mail. Fees apply for certified copies. For most casual research purposes, the free online view is enough to confirm ownership or look up recording dates.

Filing a Deed for an Orland Park Property

Recording options for Orland Park property documents include in-person submission, mail, and eRecording. ERecording through an approved vendor is the fastest approach. Approved vendors are Simplifile, CSC, EPN, Hopdox, and Indecomm. Documents go through these services and are typically recorded the same day or next business day, with electronic confirmation provided.

For in-person recording, bring the original signed and notarized document to Room 120 at 118 N. Clark Street. Staff will review the document and calculate the recording fee. You pay and the document is stamped and returned. If the document has a problem, staff let you know at the counter before you pay so you can fix it.

Mail-in submissions require a check payable to Cook County Clerk for the recording fee and a self-addressed stamped envelope for return. Processing is slower than in-person or eRecording. Call or email to follow up if needed.

Standard recording fees range from $27.50 to $107. Non-standard fees are $2 to $142. Standard documents meet the formatting requirements under 765 ILCS 5. Non-compliant documents pay both the base fee and the non-standard surcharge. Starting January 1, 2026, documents modifying restrictive covenants record for free across Cook County.

Real Estate Transfer Tax and the PTAX-203

Most Orland Park property sales require a Real Estate Transfer Declaration (PTAX-203). This form is filed with the deed at the time of recording. Illinois charges $0.50 per $500 of the purchase price as a state transfer tax. Cook County adds $0.25 per $500. Both are paid at recording.

The PTAX-203 is completed through the Illinois MyDec portal at https://mytax.illinois.gov/MyDec/. Complete the form before recording day. MyDec gives you a confirmation number when done. Include that number when submitting the deed. The Clerk's office checks it at the time of recording. Missing this step can hold up the recording process.

Exempt transfers still require a filed PTAX-203. Select the exemption code that fits your situation and include an explanation. Transfers between spouses, corrections of prior deeds, and certain government transfers are among the common exemptions. The tax is zero for exempt transfers, but the form is still required.

The image below shows the Illinois MyDec portal, used to file transfer declarations for Orland Park property sales prior to recording.

Completing this step in MyDec before you go to the Clerk's office makes the recording process faster and avoids common submission errors.

Property Fraud Alert for Orland Park Homeowners

The Cook County Clerk's free Property Fraud Alert at https://www.cookcountyclerkil.gov/recordings/property-fraud-unit lets you register your PIN for email notifications whenever a new document is recorded against your property. This is a practical safeguard against fraudulent deed filings.

Deed fraud is a real risk. Fraudsters target homes with no mortgage because they are easier to falsely claim. If your Orland Park home is fully paid off, signing up for the fraud alert is a smart move. It's free, takes only a few minutes, and can alert you to a problem before it gets worse. You can add multiple PINs to a single account.

If you get an alert about a filing you do not recognize, call (312) 603-5050 right away. The Recordings Division fraud unit will identify what was filed and walk you through what to do next. Time is important. Illinois courts can void fraudulent recordings, but getting help quickly makes the process much more manageable.

Understanding the Documents in an Orland Park Title Search

A standard title search for an Orland Park property pulls all recorded instruments from the Cook County Clerk's database. A deed search shows who has owned the property and under what terms. The deed type matters: a warranty deed gives the buyer the strongest guarantees about clear title, while a quitclaim deed makes no such promise.

Mortgages, deeds of trust, and their corresponding releases also appear in the system. When a loan is paid off, a release of mortgage is supposed to be filed. If a release is missing, the old lien still appears on title and must be resolved before the property can be sold again. This is one of the more common issues title examiners find on Orland Park properties.

Mechanic's liens, HOA liens, IRS federal tax liens, and Illinois state tax liens are also recorded in the Cook County system. All of these attach to the property and must be paid or released before a clean title can pass to a new buyer. A title company or attorney performing a full title search will identify all open liens and note them on a title commitment prior to closing.